Candidate Privacy Notice

• Your name, email, and application reference, provided by the Organization or by you.
• Where identity verification is enabled for the assessment: a government-issued ID or passport image, required before starting.
• Your assessment answers, including any files you upload, and — separately, if the Organization uses this feature — a CV you submitted during an earlier screening stage.
• Where camera or screen monitoring is enabled for the assessment and you have explicitly consented: periodic webcam snapshots, a one-time guided room-scan capture, and browser/device event logs (tab switches, fullscreen exits, copy/paste attempts).
• Where the Organization has enabled AI-assisted scoring or CV screening: your submitted answer or CV content may be analyzed by a third-party AI provider (currently Google's Gemini API) to suggest a score or match rating.

• We never record continuous video — only still snapshots at disclosed moments.
• We never use facial recognition or any automatic identification of you or anyone else in frame.
• An AI suggestion is never the final word — a human reviewer at the Organization always makes the actual scoring, shortlisting, or hiring decision. Nothing about your result is decided automatically.
• Proctoring signals only ever produce an advisory flag for a human reviewer to look at — they are never treated as proof of wrongdoing on their own, and no automatic accusation or penalty is ever applied.

Primarily because it is necessary to run the assessment you were invited to (a contractual necessity in the context of your application). Camera monitoring, screen-share monitoring, and the identity/room-scan capture are additionally always gated on your own explicit, separate consent — given via an unticked checkbox before that specific feature activates, never bundled into a broader agreement and never on by default.

• Your ID document, proctoring evidence (webcam snapshots, room scans, screen captures), uploaded answer files, and CV are deleted automatically once the retention period the Organization configured for that assessment elapses — 30 days by default, and the Organization can set a different period for their own assessment.
• Your candidate profile and assessment results are retained for as long as the Organization's account with us is active, since they may need ongoing access to their own recruitment history.

Depending on your location, you may have rights to access, correct, or request deletion of your data. Because the Organization controls your recruitment, they are ordinarily best placed to act on a request directly — deletion of a specific candidate's data is a feature they can use themselves. If you cannot reach them, or prefer to contact us directly, email support@evalynq.com and we will assist or route your request to the Organization.

For the full picture — including sub-processors, security measures, and international transfers — see our Privacy Policy. For exactly what camera/screen monitoring involves and how consent works, see our Proctoring Consent Policy.